2019/20 SEASON HOUSING DETAILS
STAY TO PLAY INFO
THE FOLLOWING ARE STAY TO PLAY EVENTS:
Cowboy Cup — 11/9/19
Girls Texas Draw — 5/30-31/20
Boys Texas Draw — 6/6-7/20
Boys Summer Slam — 6/20-21/20
STP COMPLIANCY REQUIREMENTS:
All reservations to be made through TTS.
(Only advertised to teams that ask, internally we are marking them compliant at 14 room nights)
Exemptions include the following:
Using points for a free room - Must sent proof of reservation to exemptions
Club is within 100 miles of the venue - Local clubs will be considered by registration address
Military or Government Discount - Must sent proof of reservation to exemptions
Staying with a family member within 100 miles of venue - Must send proof to exemptions (name, relation, address & #)
CLICK HERE to access the exemption form.
THE VALUE AND POSITIVE ASPECTS OF STAY TO PLAY
Benefits for the Event Producer:
Trackable room nights for the City!
Ability to generate an economic impact report for the city
Greater hotel participation/ willingness to work with the event
Increased Revenue; More Rooms = Bigger Rebate
More comp rooms for staff or coaches
Benefits for the Teams:
Clear protocol for booking rooms
Consistent event dates
More inventory to choose from
Guaranteed lowest rate & room type
No need to sign a scary contract with attrition or cancellation clauses
Benefits for the Hotel:
Less booking confusion at the property level
Confidence that their rooms will be sold!
Ability and desire to commit to larger blocks of room to the event
PERCEIVED PROBLEMS BY COACHES/PARENTS AND OUR APPROACH TO EDUCATING THEM
This won’t sit well with my parents:
TTS makes the booking process VERY EASY for parents. Rather than being looked at negatively, parents view this as a very simple process. We work directly with the assigned person from each club and make sure that person has every detail necessary to send out with the reservation link. We customize the link to each team, so there is no question that they are in the right place and booking the right room. Additionally, we can provide the parents that book rooms in the block with extra event updates, city incentives, emergency alerts if needed, etc. Parents will be appreciative of the simple and stress-free process.
People will see this as a “money play” by the Tournament Company.
Rooms will not cost more through the official block. If a team is able to secure something they feel is “better”, TTS will work directly with that hotel to evaluate their situation and get them the same deal – or better. TTS will also be very proactive with communication to the parents to ease any of these concerns on the front end.
Teams can find cheaper rooms on their own:
TTS offers the lowest group rates. If a team can find a lower rate, TTS will work with them to get the rate matched when booking through TTS. The parameters have to be the same (same length of stay, cancellation policy, etc.).
Third Party Websites (Expedia, Travelocity, Hotels.com, etc.) are cheaper:
The rooms that can be booked on a third party site do not have the same stipulations and cannot be compared to the rooms offered by TTS. The rooms are often prepaid and do not match the cancellation policies through TTS (are often non-refundable). Also, you cannot get this rate for multiple rooms as it is often a ‘one off’ price. Also, these sites normally include additional fees on top of the room rate once you commit to booking the room and room types are not guaranteed.
Teams find a hotel that is not on the list:
TTS is always happy to work with ANY hotel that you are interested in. If you find a hotel that is not in our block, we will work with the hotel to set up a group of rooms for your block. As long as the hotel is willing to agree to the terms, we would love to get you set up in the hotel of your choice.
CLICK HERE FOR THE COMPLETE TTS GUIDE TITLED STAY TO PLAY FOR SUPER SMART PARENTS & COACHES!